Managing more projects sometimes leads to confusion and stressful experience. If you did not complete the project at the time it gives a negative impact on the company’s brand reputation.
Using best project management software gives better results. It helps you track the teamwork and to know where to break the bank.
To overcome this confusion process, you need to pick the best project management software for small businesses.
What is Project Management?
Before going to know this, you have to know – what is a Project?
In short, project management (PM for short) means the application of specific methods for the planning, control, and execution of a project by the project manager and the project staff (or all project participants).
The main task of project management is to achieve all project goals and milestones taking into account the project parameters.
Many terms and techniques are well established and standardized, meaning that the resource management of projects requires the knowledge and application of project management methods, some of which were formalized as early as the 20th century.
Definition of project management
Project management includes all tasks associated with the planning, control, organization, control of projects.
A project is a one-time process as well as a coordinated and directed activity that has a fixed start and finish and that pursues a specific goal with defined requirements.
Today is not enough to be productive and go running a specific list of tasks in a project.
Here I listed a few free management tools to organize the team and tasks online and offline based on a check-list approach or timeless distribution activities.
To do this, you need to have powerful tools capable of managing complex schedules and adapt to uncertainty in projects.
Some tools like Trello or Asana are very good to manage simple projects.
They are very popular and known in the field of Project Management.
However and fortunately, the project managers have the option of choosing software that meets their needs in a broad market of professional tools.
It is, therefore, appropriate to mention some very interesting applications, designed for more professional environments.
Free Project Management Software list
If you have worked with different applications and none of them meets your expectations. Here I listed a smart list of project management software by after my personal testing with my projects. Check the list and pick one tool for your project management purpose.
Trello is a personal project management tool developed by a former vice president of Toyota, Taiichi Ohno.
This is having both a free and paid tool. It comes with Unlimited personal boards, cards, lists creations and including 10 MB per file attachment feature in free version.
If you need more features like enability for your team, priority support, you have to go for premium version with minium fee. Here every task is represented as a card (like Post-it notes).
Features of Trello:
- You can create a visual representation of your project updates.
- The trello helps you to provide a simple means of creating checklists and assigning tasks to different team members in real-time.
- The Trello is also available as an app for Android and iOS users.
- You can share projects and attach documents to the task cards.
- The software stores your all activity in their allotted cloud storage space.
- The special voting feature is also available.
Asana is one of the awesome free and best collaborative resource management and project management tools. It is developed by two Facebook experts.
In those experts Dustin Moskovitz, he is Mark Zuckerberg’s college roommate and co-founder of the most popular social networking site FACEBOOK.
At the time of starting Facebook, this tool used to manage office projects and tasks.
After leaving the Facebook team, Dustin announced their new company with another fellow-Facebook Justin Rosenstein.
They made this tool as an Open project, i.e., anyone can access this platform.
Features of Asana:
- You can assign tasks to your developers, writers, and business partners
- It shows the mark after completion of the task, you will get the mail notification.
- This tool comes with tons of advanced features
- It is also available as Apps for mobile users.
- Asana offers its services for free with unlimited projects with 15 members or less.
It is a free project scheduling and management desktop application for Windows, OSX, and Linux users.
This is the platform for programming, project management and very similar to Microsoft Project.
It is a tool that includes Gantt charts and assigning people to the project.
One of the peculiarities of this application is that it automatically generates a PERT diagram and a diagram of people assigned to each activity.
However, Gantt Project has limited functionality and is not the best application for complex projects as Gantt charts are not very clear and not so effectively illustrate the dependence of a task about another.
Although they do PERT charts, depending on the complexity of the project may turn out to be too confusing for the user.
GanttProject does not offer features such as cost accounting, messaging service or document control, but certainly plays a lot in its favor the fact that it is fully downloadable at free of cost.
TaskJuggler is a modern and powerful, Free and Open Source Software project management tool. Its new approach to project planning and tracking is more flexible and superior to the commonly used Gantt chart editing tools.
TaskJuggler is one of the best project management software for serious managers who are handling projects. It covers the complete spectrum of project management tasks from the first idea to the completion of the project.
It assists you during project scoping, resource assignment, cost and revenue planning, risk and communication management.
This is a free application and works on platforms Linux, UNIX, Mac OS, and Windows.
- Manages tasks, resources, and accounts for your project
- Powerful to-do list management
- Detailed reference manual
- Simple installation
- Runs on all Linux, Unix, Windows, Mac OS, and several other operating systems
- Full integration with Vim text editor
Collabtive provides a web-based platform to bring the project management process and online documentation.
Collabtive is an open-source solution with features and functionality similar to proprietary software such as BaseCamp.
It is open software and installable on servers of the user. It offers good usability and easy management feature.
It measures the time spent on tasks, issue reports in PDF and Excel format and has several plugins to extend its functions.
It allows the user to perform unlimited management milestones, projects, and tasks. It also has simple control permits and offers instant chat tools, communication and offline.
It offers the possibility of charging hours and contains an internal document management system.
Jira Software is another good Tool. It is a software-based on methodologies of Scrum.
With a flexible and highly customizable approach is geared to be manager incidents.
Sets and follow flow predefined user work, making it very useful for managing sprints and to manage the quality of tasks.
One drawback is that you cannot change the objectives or requirements of the current iteration.
Therefore, it is advisable to projects where the probability of changes, once started iteration is minimal short duration.
Like most of the incident management tools, its interface is less friendly and intuitive than others and its adaptability requires an initial learning curve.
Moreover, Jira is free software.
It is a very visual and intuitive tool; integrates mail, spreadsheets to display tasks, project management, file management, online documents, etc.
It is also suited for mobile and one of its main purposes is to order the work process and allow companies to prioritize the most important activities.
Wrike allows the creation of diagrams Giants and workload among team members and has a fairly extensive business social network, like others in the software, commented.
This is a very perceptive and easy to use, ideal for collaborative application environments.
It allows up to five users in the design and management of basic tasks in freeware. The use of Gantt, subtasks, and shared panels are relegated to the plan price of about $ 10 per user/month.
Evernote is a very good Cloud-based tool and one of the best project management tools.
This is available on your Windows computer, iPhone, Android, iPad or Mac machine.
I am using Evernote personally, to collect an idea in the form of text, videos, and images.
This is note-taking software formatted into different notebooks.
This is one of my favorite software in blogging and for my personal usage.
TeamWeek is an easy team planning software. It allows to create and manage the project managers task on a single timeline. This is available in Free and Premium versions.
It permits up to 5 people from your team in the free plan. If you need more, you have to upgrade to the premium version. It costs around $35 per month.
It automates your task delegation process and visualizes your project with your team.
Features of TeamWeek:
- You can track the deadlines of projects by using Gantt-chart visualization
- You can integrate with Slack, Evernote, and Github
- You can share this with the shared calendar feature easily
10. Zoho Reports
Zoho reports are a unique and powerful suite for your entire business. It gives a great experience with a business operating system.
It is one of the services from zoho projects.
You can create comprehensive dashboards with data visualization.
You can import your project files from other files like cloud drives, applications, and in-house apps. This is trusted by more than 45 million users globally.
Features of Zoho projects and Reports:
- Easy drag and drop interface feature
- Easy to share with your team
- You can integrate with Slack, Dropbox and Google Apps
11. Team Work
Teamwork Projects (formerly Teamwork Project Manager) is a web and app-based project management software for freelancers and small teams that work with clients. It offers three core products.
They are Team Projects, Team Desk, and Team Chat.
This management software is available in two versions. They are Free and Premium versions.
In the free version, they allow a maximum of 5 users with 100 MB file space. If you need more, you have to upgrade to premium.
Features of Teamwork:
- You can customize the navigation As per your team requirement
- You can use a Gantt chart for better visualization
- Private messaging feature
- Team member status updating feature helps you track the work competition status
Paymo is a modern and intuitive project management app for small and medium businesses that includes time tracking, task management, and project accounting.
It helps you to work better by getting everyone on the same page. Planning, Scheduling, task management, and time tracking are the specialties in the software.
This means that you can track the lifetime of a project (from creation to payment) without having to use or pay for multiple apps.
The Paymo is one of the most trusted partners for the biggest online business site.
The Paymo allows a single user in their free version with one GB storage.
Features of Paymo:
- Effective Task management
- Three Invoices
- The simple Time scheduling feature
- Time Tracking
- Timesheet Reporting
- You can add Due dates
- Kanban Boards
- File Sharing and Adobe CC Extension
ClickUp is a simple Project Management Software created by the company ClickUp (United States). It is a simple and intuitive platform for the management of all conceivable projects.
It helps you to tune tasks and manages your workflow.
It is cheap and easy to use and favorite project management software.
ClickUps’ main objective is to eliminate frustrations, inefficiencies, and disconnect caused by the current ecosystem of project management.
Perfect for those who find other project management platforms either too simple or too complex, ClickUps exceptional design or eco user experience made it Slack for communication.
Some of the tasks they are working on:
- To organize your projects according to priority, and assign tasks to groups
- To establish objectives to remind the teams what they intend to achieve
- Google Calendar synchronization
- An easy way to filter, search, sort and customize options to manage tasks
- The sequence of activities with the capacity of mentions
- Image mock-ups
- Best 57+ integrated applications
VivifyScrum helps you work faster by focusing on your priorities. It is a software as a service solution for agile project management and collaboration.
It is compatible with Scrum and Kanban software development team. Extremely intuitive and easy to use with real-time updates.
With a new version, it now offers a variety of features tailored to the real needs of agile teams, software developers, freelancers, and IT companies.
Users can manage multiple projects from different teams on a single page.
This tool has a free plan with basic features, for one active sprint, and limited disk space for file storage.
Features of Vivify Scrum:
- You can organize everything you need to start, track and manage your project.
- You can set up a fully customizable scrum board.
- You can create invoices for your business
- Better Team management
- Time tracking on how much time you spend on tasks
OpenProject is a very good collaborative project management tool that fulfills several requirements like online and thus accessible by everyone in the team at any time, Support for any number of users, Works without root rights
This is an open-source project management software. It helps you to organize the entire project’s life cycle.
It offers security and data privacy features. The features protect critical project data from unauthorized access.
The OpenProject supports bug tracking, task management, requirements management, Scrum, product planning, Gantt charts, wiki, meetings management, time tracking and cost reporting, budgeting, and much more.
There is a free Community Edition, a Cloud Edition, and an Enterprise Edition.
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Project resource management is an art. To complete the projects without any tension, the above best project management software list is helpful.
I am using Trello and Evernote to plan my blogging projects on weekly basis.
Everyone has 24 hours. In blogging, you need more productivity.
Most of the new bloggers fail in blogging without planning. Time management is very important in blogging and marketing. You have good team collaboration to fulfill all requirement in any projects.
So the above best project management software is very helpful for planning your tasks.